Shift Scheduling

The right people.
At the right time.
In the right place.

Our smart scheduling tools prevent overworking, last-minute panic, and unnecessary gaps in coverage — ensuring your team runs smoothly.

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Your all-in-one scheduling solution

At Squadra we know scheduling can be a challenge. That’s why we have created a solution that makes it easy to keep everything organized and your team on track.

Quickly create your shift schedule
Automatically get employee availability
Plan with the view that suits you
Share your schedule with one click
Communicate changes instantly
Master budget control

Shift types

Start by defining the work.

Lay the groundwork by creating clear shift types and specifying the skills needed, ensuring the right tasks are covered by the right team members.

Define essential skills for each shift to ensure the right employees are assigned.
Use these shift types as building blocks to streamline the scheduling process and save valuable time.
Avoid scheduling confusion by having predefined, skill-specific shifts ready to go.

Create shifts

Plan ahead creating your shifts.

Easily create the shifts you’ll need for the upcoming week or month, giving you a clear overview of staffing needs before assigning employees

Gain a clear overview of shifts and roles that need to be filled, all at a glance.
Plan ahead with workload forecasts to determine exactly how many people you'll need.
Set up the perfect structure before assigning employees to ensure smooth scheduling.

Budget

Stay within budget while scheduling

Track projected staffing costs as you build your schedule to ensure you remain within budget.

Stay financially on track by forecasting total staffing costs for the week or month in advance.
Balance shifts to avoid overstaffing or understaffing, ensuring efficiency without exceeding your budget.
See how each shift impacts your budget as you create schedules, allowing for adjustments on the spot.

Employee availability

Request availability from your team.

Get it right the first time. Ensure your schedule is accurate from the start by gathering employee availability upfront.

Eliminate scheduling conflicts by collecting availability upfront.
Reduce last-minute absences by aligning shifts with employee preferences.
Ensure no one is overworked or left with unplanned time off by maintaining balanced workloads.

Plan with the view that works best for you.

Switch between two powerful scheduling methods.

Whether you need an overview or a detailed focus on individual employee, Squadra has you covered.

Calendar mode

Keep the big picture in view.

Plan shifts for the entire team with a bird’s-eye view of your schedule, perfect for managing weeks or months at a time.

You can easily switch between both views while you’re planning, and any changes you make will instantly carry over, ensuring your schedule is always up to date and consistent across both formats.

Quick schedule deployment

Publish your schedule in one click.

Once your schedule is ready, publish it instantly to keep your team informed and prepared.

Avoid the chaos of missed shifts by ensuring employees are always up-to-date.
Save time by instantly pushing updates to all employees at once.
Make quick adjustments and re-notify your team when last-minute changes occur.

Easy updates

Make changes instantly.

Easily adjust your schedule on the fly when things change, ensuring your team is always up to date.

Real-time updates ensure any changes are instantly reflected in the schedule.
Employees are immediately notified of shift swaps, cancellations, or adjustments.
Quickly adapt to unexpected changes like sick days without disrupting operations.

Reports

Track key figures in real time.

Keep a close eye on critical metrics like hours worked, attendance, and overtime, all in real time.

Access detailed reports on branch performance to track how each location is doing.
Review work sessions and ensure compliance with Switzerland’s double-approval system.
Monitor key metrics like hours worked, overtime, and absences in real-time for better decision-making.

Copy and paste schedules

Reuse your schedules.

Don’t start from scratch every month. Reuse your best schedules to save time and ensure consistency.

Save time by reusing tried-and-true schedules, minimizing the need for adjustments.
Keep consistency across your team by using familiar schedules that work.
Tweak past schedules according to any new shifts, staffing or business demands without rebuilding from scratch.

Shift Marketplace

A new way to fill open shifts.

Post available shifts and give employees the opportunity to pick up extra hours based on their availability.
Allow employees to browse and apply for open shifts that fit their schedule, creating flexibility for both staff and managers.
Easily fill last-minute or hard-to-cover shifts by allowing team members to volunteer through the app.
Give employees more control over their work schedules while maintaining full visibility and oversight on the management side.

Why choose Squadra for Scheduling?

Squadra makes shift scheduling easy, efficient, and reliable. It’s built to help you optimize your operations, reduce stress, and save time — so you can focus on what matters most.

Staff availability mapping
Quick schedule deployment
Stay on budget
Conflicts prevention
Instant changes
Track key metrics

Get started with Squadra Book a demo appointment

Explore more ways how Squadra simplifies workforce management.

Dive into our other powerful features to see how Squadra can help you optimize your holistic staff management with ease.

The right people. At the right time. In the right place.